NOTICE OF CALL FOR NOMINATIONS:
PUBLIC NOTICE is hereby given that nominations of candidates for the offices of:
MAYOR: Town of Shaunavon
COUNCILLOR: Town of Shaunavon
Number to be Elected: Six (6)
will be received by the undersigned during regular business hours (weekdays, 8:00 a.m. to 4:00 p.m.) from the 15th day of September, 2020 through the 7th day of October, 2020 from 8:00 a.m. to 4:00 p.m.
• In person at the Town Office, 401 Third Street West in Shaunavon; or
• via email to firstname.lastname@example.org; or
• via regular mail to: Town of Shaunavon, Box 820 Shaunavon, SK S0N 2M0; or
• via Facsimile to (306) 297-2608
Please confirm by telephone to (306) 297-2605 if submitting nominations in any manner other than personal service. Any nominations received incomplete or after 4:00 p.m., Wednesday October 7th will not be accepted.
Nomination forms which must include a Public Disclosure Statement may be obtained at the following locations:
Shaunavon Town Office, 401 - Third Street West
Completed Nomination forms shall include: Nomination with at least five nominators; Candidate's Acceptance with two witness signatures; and a completed Public Disclosure Statement.
Dated this 15th day of September, 2020
Tara Fritz, Returning Officer
Running for Municipal Office
Town of Shaunavon 2020 General Election
The below noted information has been derived from the Saskatchewan Ministry of Government Relations website.
* This document has been amended to reflect information in regards to the Town of Shaunavon
To dowload the below information in a printable PDF, click here.
1. How Municipal Government is Structured
Saskatchewan has three types of municipalities:
• Urban (cities, towns, villages and resort villages)
The council of an urban municipality has a mayor (elected at large) and at least two councillors. Some urban municipalities are divided into wards and voters elect at least one councillor for each ward. The Town of Shaunavon Council are elected “at large.”
Rural municipalities are governed by a council consisting of a reeve and councillors that represent a numbered division within the rural municipality. Members of council are elected to four-year terms. General elections in rural municipalities are held every two years on a rotational basis.
• Northern (towns, villages and northern hamlets)
The council of a northern municipality consists of a mayor and at least two councillors. Northern municipalities hold elections every four years.
2. Council Roles and Powers
A municipality is the first “front-line” level of government. The elected council is the governing body of the municipality. Elected officials make decisions by passing resolutions, setting policies or enacting bylaws. Bylaws are the laws of the municipality.
If elected as a member of council, you will have the opportunity to shape the future of your municipality. If you are running with some kind of reform in mind, you will need to know what bylaws and policies are in place. Examples of local documents you may want to refer to are the meeting minutes, council procedure bylaw, and the zoning bylaw. These documents, and many others can be found on the Town’s website for your research. Proposed changes cannot be achieved without the support of a majority of Council.
The Town’s municipal council derives its authority from The Municipalities Act. Council’s main role is to make decisions about the services the municipality provides to its citizens. Council establishes policies about what essential core services to provide, how those services will be delivered and at what levels, such as:
• Water treatment and Waste water/sewer facilities;
• Garbage and Recycling;
• Recreation facilities and programs;
• Land use planning and Building code regulations;
• Economic Development;
• Transportation: roads, sidewalks, airport, etc.; including now removal;
• Public Safety including Crime prevention; Fire prevention; and Animal control; and
• Emergency planning
The CAO (or administration) is then charged with implementing those policies. Council relies on the support, advice and assistance of the administration throughout the decision-making process.
Municipalities have “natural person” powers, with some limitations, and governmental powers, which are those specifically authorized by legislation. Natural person powers mean that a municipality has the same privileges as an ordinary citizen and can take actions not explicitly set out in legislation. Examples of such powers may include entering into contracts, hiring staff and acquiring property.
3. Time Commitment
Being elected to your local council means a large time commitment on your part. It's important not to underestimate the amount of time and dedication required to be an effective member of council, especially if you have a full-time job as well.
If elected, you will serve a four-year term. You should plan to attend the following:
• Regular and special council meetings
o Regular Council Meetings are held the First and Third Tuesdays of every month
• Meetings of council committees
• Meetings of other boards and agencies as a representative of council
• Conferences, seminars, workshops, and conventions for training and discussion; and
• Events that promote or represent your municipality
You may also need to spend a significant amount of time talking to the public, businesses, colleagues in other municipalities, and your administrator (CAO). Continuing interaction with these groups is an essential part of making an informed decision as a council member.
4. Running for Municipal Office
It’s not crucial to have education or experience in a government setting to run as a candidate. You likely have skills, knowledge and abilities that are transferable to the elected official’s role. You may want to undertake a self-assessment of your skills prior to running for elected office. Think about your:
• volunteer experience
• Community involvement
• Work experience
• Membership in different organizations
• Family life
Often your experiences have taught you how to:
• Work as part of a team
• Organize and prioritize
• Make decisions
To be a candidate in your municipal election, you must qualify in all of the below bullets:
• 18 years of age (or older) on election day;
• A Canadian citizen at the time you submit your nomination paper; and
• Eligible to be nominated under relevant guidelines set out in The Local Government Election Act, 2015, or any other Act;
• Have resided in Saskatchewan for at least six consecutive months immediately preceding the date on which he or she submitted the nomination paper and;
• Have resided in the Town of Shaunavon for at least three consecutive months immediately preceding the date on which he or she submitted the nomination paper.
Please contact Returning Officer and Chief Administrative Officer, Tara Fritz, at the Town Office for more information regarding running for Council and qualifications, as well as guide you through filling out the Nomination Form and attachments.
5. The Nomination Process
Deadline to File Completed Nomination Papers
Nomination dates and times are legislated and are as follows:
• by 4:00 p.m. on the Wednesday five weeks prior to election day. Therefore, the 2020 election deadline is Wednesday, October 7, 2020 at 4:00 p.m.
Call for Nominations
After the “Notice of Call for Nominations” is advertised and prior to the deadline to file, Completed Nomination Papers will be received for Mayor and for Councillors (6 to be elected) by the Returning Officer during regular business hours:
• In person at the Town Office, 401 Third Street West in Shaunavon; or
• Via e-mail to email@example.com; or
• Via regular mail to: Town of Shaunavon, Box 820, Shaunavon, SK, S0N 2M0; or
• Via Facsimile to (306) 297-2608
Completed nomination papers must include:
• Nomination Form in the prescribed form – signed by at least 5 electors for the Town
o These forms can be picked up at the Town office
• Candidates Acceptance – either witnessed by two people (do not need to be voters or nominators)
o The Returning Officer has opted not to witness any Candidates Acceptance forms, therefore please ensure that these are completed prior to submission.
• Public Disclosure Statement in the prescribed form
If submitting a completed nomination via any means other than personal service, please confirm by telephone with the Returning Officer, Tara Fritz, (306) 297-2605 that she received and has accepted the Nomination papers as complete. Please do not wait until the last minute to submit nominations; by legislation, any nomination papers received incomplete or after 4:00 p.m., Wednesday October 7th cannot be accepted.
Receipts for completed Nomination Papers will be issued.
6. Public Servants Seeking Nomination as A Candidate
An employee wishing to seek a seat on council needs to refer to Section 43 of The Local Government Election Act, 2015. Employees should also make note of Section 2-54 of The Saskatchewan Employment Act and its other related provisions.
Refer to Section 2-54 of The Saskatchewan Employment Act and its other related provisions.
Refer to Part 7 of The Public Service Employment Act and its related provisions. Employees should also make note of Section 2-54 of The Saskatchewan Employment Act and its related provisions.
7. Campaigning for Election
The purpose of campaigning is to convince electors you are the best candidate for the job and it involves talking to people, distributing brochures and posters, and perhaps paid media advertising.
Rules regarding proper campaign procedures can be found within The Local Government Election Act, 2015 (advertising, canvassing in or near the polling place) and The Controverted Municipal Elections Act (bribery and threats).
Every printed advertisement referencing an election must contain the name and address of the person who has authorized its printing, display and distribution.
No candidate, agent or other person shall canvass or solicit votes in a polling place or within 100 metres of the building where the poll is held and when the polls are open.
You should also check with your municipality, they may have passed a bylaw regarding election contributions and expenditures.
8. Responsibilities Once Elected
If you become a member of a municipal council, you must take an Oath of Office in the prescribed form prior to carrying out any power, duty or function as a member of that council. The previous council holds office until the first meeting following the election, which is November 9, 2020. The new council starts their four-year term at this meeting.
In addition to the Public Disclosure Statement submitted with your nomination form; within 30 days of being elected to council, you must complete and sign a Public Disclosure Statement listing your employer, land holdings, business interests and contracts. This statement must be reviewed yearly and updated when required to ensure its accuracy. Your Oath of Office and Public Disclosure Statement are accessible public documents.
All decisions of council must be made at meetings open to the public with a majority of council members present. At these meetings, it is important for council members to listen to each other and collectively reach decisions that are in the best interests of the municipality. An individual member of council, including the mayor or reeve, does not have the authority to commit the municipality to any expenditure or direct the activities of municipal employees. The CAO is the point of contact in dealing with all other Town employees.
Conflict of Interest Rules for Council
A conflict of interest occurs when an elected official’s private interests, or a closely connected person’s interests may, or may appear to, be affected by a council decision. A financial interest is always a conflict of interest. If, as a council member, you think you may have a conflict of interest you must declare the nature of the interest before any discussion occurs, leave council chambers and not vote or discuss the matter with other council members before, during, or after the matter is being considered or decided.
Council members' individual responsibilities are grouped as follows:
• Representation and Accountability
A councillor's responsibility is to serve the people who elected them to office. A councillor should engage regularly with the public to take in account the views and concerns of all members of a community when voting on matters of concern.
Municipal council is responsible for shaping the future of the municipality by implementing new policy, by-laws and community goals. Many decisions that council makes are the result of extensive community consultation, research and advice from community members and groups. It is important for council to remember that they must represent the people who voted them to office. Failure to do so may result in a limited term in office.
Members of council are generally responsible for ensuring that municipal staff follows through on the policies, priorities and direction that council has set forth. The CAO is the point of contact in dealing with all other Town employees. Council members should also expect to be active members of committees and boards in the community to ensure that they possess the required knowledge to pass on to council.
If you are elected to office, you will not be starting off from scratch. There will be local legislation existing in the form of bylaws, which will remain in effect until they are amended or repealed. Many of these are posted on the Town’s website. In addition, individual members of council are not permitted to make decisions on their own on behalf of the municipality. Any election promise you made during your campaign can only be carried out if you can convince a majority of council that it is in the best interest of the municipality.
· The Town of Shaunavon incumbents are required to participate in a governance training session on Friday, November 27, 2020 through until Sunday, November 29, 2020.
The Municipalities of Saskatchewan (formerly known as SUMA) have hosted virtual education sessions respecting municipal governance on September 1st and September 8th. It is strongly encouraged that all candidates watch the recorded sessions at the following link: http://suma.org/conventions/past/2020